Resolved against Epicor
The vendor, the parts and the order behind the invoice, confirmed against live data before anything is written.
- Vendors, by name and tax ID
- Parts, including the supplier's own numbers
- Purchase order lines and their receipts
Every supplier invoice posted into AP Invoice Entry
Supplier invoices arrive as PDFs, scans, photographs, spreadsheets, XML or EDI, forwarded by your team or emailed straight to the agent. Fluent reads them, matches every line against the purchase order and the receipts behind it, and drafts the invoice in Epicor Kinetic AP Invoice Entry for a person to review.
How it works
Match every supplier invoice before it posts
Two-way and three-way matching against the purchase order and the receipts behind it, with every difference shown on the line.
Quantities and prices compared
Each line is tied to the receipt it bills, and what the invoice claims is checked against what Epicor holds.
- Quantity against what is left to bill
- Unit price against the order
- Freight never billed twice
Ready to review
The draft shows what matched, what did not, and every difference, so approving it is a decision rather than a re-entry.
- Every difference shown on the line
- Unmatched values named, never guessed
- Nothing posts until a person processes it
The difference
No templates, no field mapping, no model training
Legacy document capture is configured per layout: a template for each vendor, a coordinate for each field, a model retrained when the paperwork changes. Fluent is configured in written instructions, and rewriting them changes what it does.
Legacy OCRAgentic automation
Templates
A template for every vendor, layout and document type
Reads each document the way a person does, whatever the layout
Field mapping
Fields found by position, so a moved column breaks extraction
No coordinates. It consults live Epicor data before it writes
Model training
Models retrained on samples whenever a design changes
Corrections become instructions, so it improves without retraining
Exceptions
Exceptions fall out to a queue for manual keying
Reasons through variations and exceptions instead of failing
Changing behavior
Behavior changes through a configuration project
Behavior is set in written instructions you control
Governance
Autonomy you can hand to an auditor
Every agent operates inside boundaries you define. Every action it takes is recorded, explainable, and reversible before it posts.
Approval thresholds
An order over an amount or outside a price tolerance goes to the approvers who own it.
Audit logs
Every field the agent read, every decision it made, on the record.
Data retention
Your documents and data stay under retention policies you control.
Epicor validation
Transactions are validated by Epicor’s own business logic before they post.
Human review
Exceptions escalate to your team with the agent’s reasoning attached.
Permissions
Agents only touch the business objects and companies you allow.
Customers
What customers are saying
“People should not feel like it’s too good to be true, because it works.”
“My dreams have been answered. … Check out Fluent. 10/10 customer service & ease of use!”
“We started our implementation call at 4:30 yesterday. First sales orders processing by 4:50. Minimal mistakes out the box.”
“The Fluent team got connected very quickly and orders are flowing well. Some mistakes, but easy to resolve with some agent tweaks. Really impressive platform.”
Guides
Compare the options
How to Automate Epicor AP Invoice Entry: Every Option Compared
Seven ways to automate AP Invoice Entry in Epicor Kinetic, from DMT imports to AI agents: what each takes to set up, what it automates and what is left to you.
Best AP Automation Software for Epicor Kinetic (2026)
An honest 2026 roundup of AP automation for Epicor Kinetic: Epicor ECM, Stampli, DynamicPoint, Yooz, PairSoft, Esker, AvidXchange, Tipalti, BILL and Fluent.
Stampli vs DynamicPoint vs Fluent for Epicor Kinetic AP
Stampli, DynamicPoint EasyAP365 and Fluent compared for Epicor Kinetic AP: approach, where work happens, matching, what gets installed and which fits your team.
Epicor IDC Alternative: Fluent with Epicor ECM AP Automation
Keep Epicor ECM for archive and workflow, and use Fluent in place of Epicor IDC to read invoices, match them in Kinetic and route them into ECM workflows.
Epicor Logged AP Invoices vs AP Invoice Entry: Which to Automate
Epicor Kinetic gives supplier invoices two places to land: Logged AP Invoice Entry and AP Invoice Entry. What each does, how the suspense account works, and how AP automation can use either.
Fluent vs Lowki for Epicor Kinetic Order Entry and AP
Fluent vs Lowki (Lexi) for Epicor Kinetic: where each one puts an order before a person reviews it, a side-by-side table, and where each one fits.
Three-Way Matching in Accounts Payable: How It Works and How to Automate It
Three-way matching compares invoice, purchase order and receipt before payment. Two-way vs four-way, tolerances, manufacturing exceptions and automation.
Best AI Invoice Processing Software for ERP and AP Teams (2026)
A fair 2026 roundup of AI invoice processing: capture specialists, AI-first AP, ERP-native capture and agents that draft the invoice in your ERP.
Workflows
Automate other workflows
Erp.UI.QuoteEntry
Quote Entry
Requests for quote drafted as Kinetic quotes, with customer part numbers resolved three ways.
Erp.UI.SalesOrderEntry
Order Entry
Customer purchase orders posted as sales orders, checked for duplicates before drafting.
Erp.UI.CustShipEntry
Customer Shipment
Shipping instructions become packs, every line resolved to its order release.
Erp.UI.ARInvoiceEntry
AR Invoice Entry
Customer invoices and credit memos posted so billing stops waiting on a person.
Erp.UI.POEntry
PO Entry
Vendor quotes and requisitions become purchase orders, priced in the vendor's own currency.
Erp.UI.ReceiptEntry
Receipt Entry
Packing slips received against the purchase order line by line, in the unit the supplier shipped.
Erp.UI.IssueMaterialEntry
Issue Material
Material issued to the job without looking up the sequence by hand.
Frequently Asked Questions
The difference is stated on the line and the invoice waits for confirmation. Quantity and unit price are each compared against what the receipt still has open, and both differences are recorded rather than absorbed. If no vendor can be matched at all, the invoice is drafted with a note of what Fluent searched for and waits for a person to choose.
Yes. Each line is tied to a receipt by part first, using the supplier's own part number when that is what the invoice cites, then by quantity and unit price. Partial shipments are handled by offering only the quantity still left to bill, and every difference is recorded on the line rather than absorbed.
Fluent AI agents search your ERP vendor master to find and select the correct vendor, even when invoice details vary from your records. The AI learns your vendor naming conventions and handles variations automatically.
Fluent supports full internationalization including regional date formats, currency validation against your ERP, and jurisdiction-specific tax identifiers. We also validate with fiscal tax authorities like SAT, DIAN, SEFAZ, and others.
All processed invoices flow through your existing approval workflows. You can set custom thresholds, routing rules, and approval hierarchies. Nothing gets posted without proper authorization based on your business rules.
Most customers report 90% reduction in invoice processing time. Finance teams typically save 20+ hours per week on manual data entry, allowing them to focus on strategic work instead of clerical tasks.
What would you hand an AP agent first?
Send us a batch of supplier invoices, however they arrive. Our Epicor specialists will show you what an agent can match and post, and what still needs your judgment.
